Legal form & structure
B.V., holding-plus-operating or an SPV, chosen for your ownership, financing and exit, not by default.
Your Dutch entity, in expert hands
A specialist team that lives in holdings and cross-border structures, keeping your Netherlands company compliant, filed on time and clearly reported, in your language.
Accounting with the power of IT
You get one team for the full financial administration of your Dutch company, run on automated systems, so your filings are early, accurate and easy to follow.
Set up a company
Incorporate a Dutch entity that stands up to banks, auditors and the tax authority.
Substance
Give your entity real presence, so it can rely on treaties and withstand scrutiny.
Goodstanding
Stay filed on time and confirmed, so director liability never reaches your desk.
Scans
Request a free, focused scan of one area, from goodstanding to VAT and IT.
Compliance
Meet Dutch, European and international rules, handled quietly in the background.
Services & Specialism
The full financial administration of your entity, plus the specialist edge of one expert team.
Security
Work through one secure portal, with your data handled with care.
Set up a Dutch company, done right
From structure and notary deed to KvK, UBO and tax registrations, set up so it stands up to a bank, an auditor and the tax authority.
What matters when you incorporate
The decisions that shape tax, liability and substance for years, settled at the start, not repaired later.
Notary & incorporation deed
Articles of association and the deed prepared with a civil-law notary, shareholding, board and voting set out cleanly.
KvK & UBO register
Registration with the Chamber of Commerce and the ultimate beneficial owners filed correctly from day one.
Tax registrations
Corporate income tax (VPB), VAT/OSS and, where relevant, payroll, registered and aligned with the structure.
Bank account & banking file
A KYC-ready file that opens accounts instead of stalling them, structure, UBOs and source of funds documented.
Substance from the start
Board, office and administration arranged in the Netherlands so the entity has real presence, not just a registration.
From idea to a running entity
01
Intake & structure
We map ownership, financing and goals, then propose the cleanest legal and tax structure.
02
Name & notary deed
Company name checked, articles drafted and the incorporation deed executed with the notary.
03
KvK registration
The entity is registered with the Chamber of Commerce and receives its KvK number and RSIN.
04
UBO filing
Ultimate beneficial owners are identified and filed in the UBO register.
05
Tax registrations
VPB, VAT/OSS and payroll registrations are arranged and linked to the bookkeeping.
06
Bank & substance
We deliver the KYC file, support account opening and arrange local substance.
07
First bookkeeping cycle
Systems go live, data flows in automatically and your reporting starts in your language.
Setting up, common questions
How long does it take to set up a Dutch B.V.?
Once the notary has your ID, source-of-funds and shareholder details, a standard B.V. is usually incorporated within 3 to 5 working days. Tax numbers (VPB and VAT) follow within roughly 1 to 2 weeks, and a bank account typically takes 2 to 4 weeks depending on the bank's KYC.
Do I need a Dutch resident director for substance?
For most structures a majority of Dutch-resident directors is a core substance factor. We advise on how to meet that and coordinate the right local partners; we do not act as your board.
What happens if an annual filing is late?
Dutch annual accounts must be filed within 12 months of year-end at the latest. File late and the entity risks fines, and directors can be held personally liable if the company later becomes insolvent. We file well before the deadline and confirm acceptance, so that exposure does not arise.
Real substance, not just a registration
Where decisions are made, who directs the company and where the books are kept, the substance that lets a Dutch entity rely on treaties and withstand scrutiny.
Why substance matters
Substance is what turns a legal shell into a company the tax authorities, treaty partners and banks treat as genuinely established in the Netherlands. Without it, treaty benefits, the participation exemption and clean banking are all at risk.
The building blocks of substance
Strategic advice
We think along on where and how key decisions are taken, so your structure keeps its footing where it matters.
Bank account in NL
A main bank account held and operated from the Netherlands gives your entity the local footprint banks and tax authorities look for.
People & payroll
Where your activity needs it, qualified people on a Dutch payroll give your substance story real weight.
Company Tax & Substance
Substance and tax are two sides of one coin. These are the positions we keep consistent with your structure and your books.
Corporate income tax (VPB)
Returns aligned to the accounts, provisional and final, with positions you can defend.
Participation exemption
The regime that keeps qualifying dividends and capital gains untaxed, applied correctly and documented.
Transfer pricing
Intercompany pricing and documentation that stand up to a review, prepared with vetted specialists.
Withholding tax & treaties
Dividend, interest and royalty flows structured with treaty access and the EU rules in mind.
XXX1 & Substance
Placeholder for a further substance topic to define together, for example assets and IP held in the Netherlands.
XXX2 & Substance
Placeholder for a further substance topic to define together, for example contracts and operations run from the Netherlands.
Substance, common questions
Do I need a Dutch resident director for substance?
For most structures a majority of Dutch-resident directors is a core substance factor. We advise on how to meet that and coordinate the right local partners; we do not act as your board.
What is the difference between WWFT and WTT?
The WWFT is the anti-money-laundering duty every accountant must follow. The WTT governs who may provide trust services at all. We work fully within both.
Your entity, always in Goodstanding
In the Netherlands a late or missing filing is not paperwork, it is personal liability for directors. We keep every line green, confirmed with the authorities.
● IN GOODSTANDING
Your NL B.V.
Filing overview, illustrative. Your live status is in the client portal.
Annual accounts FY2024✓ FiledConfirmed with Chamber of Commerce
Company Tax Return 2025✓ FiledConfirmed with authorities
Extension Financial Statements✓ GrantedConfirmed with authorities
VAT OSS Return Q3 2026✓ FiledConfirmed with authorities
01
We map your filing status
Every entity, every year on record, so you see exactly where you stand from day one.
02
We prepare early, not late
Accounts drafted well ahead of the deadline, reviewed with you, then filed, no December rush.
03
We confirm with the register
We don't stop at 'filed', we confirm the register and the authorities have accepted it.
Free scans for your Dutch entity
A quick, specialist check of one area of your company, with concrete findings and clear next steps, at no cost.
Pick the check you need
Each scan is a focused review you can request on its own. We report what we find and what to do about it.
Full Goodstanding Scan
We check every filing your entity owes and confirm whether the register and authorities have accepted them.
Financial Statement Scan
A review of your last accounts against Dutch requirements, flagging what a bank or auditor would question.
VAT Scan
We test your VAT and OSS position for missed input VAT, wrong rates and filing gaps.
Company Tax Scan
A check of your corporate income tax position, provisions and deadlines against the accounts.
Administration Scan
We review whether your bookkeeping is complete, current and demonstrable enough to rely on.
IT Scan
A look at your accounting tooling and data flows, where automation can make you faster and safer.
Plan a scan
Tell us which scan you would like and we will schedule it. No cost, no obligation.
Compliance, taken seriously
Compliant with Dutch rules, with European regulation and with international standards, because for trust structures, that is the whole point.
WWFT and WTT, and the difference
At Finovatec we treat this as core, not admin. We are deeply familiar with both the WWFT (the anti-money-laundering duty every accountant carries) and the WTT (the trust-office act that governs who may provide trust services at all), and we know exactly where the line between them runs for your structure.
Privacy, the AI Act and thinking ahead
Privacy is built into how we work, not bolted on: data minimisation and clear access rules by design. We also track newer law such as the EU AI Act; for example, before we use any AI in the administration, we assess it for transparency and data use, so an automated check never becomes an unexplained decision.
Obligations, handled in the background
ObligationWhat it means for youCadence
Annual accounts (deponering)Prepared under Dutch GAAP/IFRS and filed with the KvK over SBR/XBRL.Yearly
Corporate income tax (VPB)Provisional and final returns aligned to the accounts.Yearly
VAT / OSSPeriodic returns and EU listings, reconciled to the ledger.Monthly / Quarterly
WWFT / KYC fileClean records your trust office and bank can rely on.Ongoing
Substance & bookkeepingA demonstrable, contemporaneous administration kept in the Netherlands.Ongoing
Built for internationally-owned Dutch companies
The full financial administration of a holding, SPV or operating entity, in one place, in your language.
Bookkeeping & reporting
Automated bank feeds, multi-currency and intercompany, reported to you every month in clear English or Dutch.
Annual accounts & filing
From trial balance to a filed set of accounts, Dutch GAAP or IFRS, deposited with the Chamber of Commerce on your behalf.
Company Tax & Filing
Your corporate income tax return prepared and filed in line with the accounts, with positions you can defend.
Transfer Pricing
Intercompany pricing and documentation that hold up to a review, prepared with vetted specialists.
VAT & Filing
Periodic VAT and OSS returns reconciled to your ledger and filed on time, with no surprises at year-end.
Substance support
We think along on your substance and coordinate what is needed. We advise, we do not act as your board.
Why specialism matters
Prepared to a professional standard
Accounts that hold up to a bank, an auditor and the tax authority, because our team prepares them to that standard.
Fluent in structures
Holdings, SPVs, intercompany, domiciliation, years inside the trust world, not a first encounter.
International by nature
We work naturally across cultures and jurisdictions, so internationally-owned entities are understood, not translated.
Your language
Reporting, filings and conversations in the language your board reads.
Built to be fast
An AI-native practice: the administration is automated, so early and accurate is the default.
Your data, kept secure
We work through secure portals with multi-factor login and strict access control, so your information stays protected without you having to think about it.
Secure client portal
Everything runs through one secure portal, so you are never chasing documents across scattered emails.
Multi-factor access
Access is protected with multi-factor login, so only the people you approve can see your files.
Your files stay yours
Your administration is kept separate and private, never mixed with another client's work.
Data minimisation
We only ask for and keep what the work genuinely needs, so less of your data is ever in play.
Speak to our team
Whether you need full financial administration or help on a single question, we would like to hear about your company.
Frequently asked questions
Answers by topic. Search, or scan the questions on the left and read the answer on the right.
Setting up
How long does it take to set up a Dutch B.V.?
Once the notary has your ID, source-of-funds and shareholder details, a standard B.V. is usually incorporated within 3 to 5 working days. Tax numbers (VPB and VAT) follow within roughly 1 to 2 weeks, and a bank account typically takes 2 to 4 weeks depending on the bank's KYC.
What happens if an annual filing is late?
Dutch annual accounts must be filed within 12 months of year-end at the latest. File late and the entity risks fines, and directors can be held personally liable if the company later becomes insolvent. We file well before the deadline and confirm acceptance, so that exposure does not arise.
Substance
Do I need a Dutch resident director for substance?
For most structures a majority of Dutch-resident directors is a core substance factor. We advise on how to meet that and coordinate the right local partners; we do not act as your board.
Compliance & security
What is the difference between WWFT and WTT?
The WWFT is the anti-money-laundering duty every accountant must follow. The WTT governs who may provide trust services at all. We work fully within both.
How do you keep our data secure?
Through a secure client portal with multi-factor login, where each client's files are kept strictly separate and we only hold the data the work actually needs.
Services
In which languages do you report?
On request we report in several languages, and our client portal is available in multiple languages too, so the people who read your figures can work in the language that suits them.
No questions match your search.
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